Isn’t planning an event so nerve-racking? It consumes so much time, and sometimes you don’t even know where to start. But this is only because you are unaware of the tips and tricks of planning an event.
As tiring as it may seem, it can certainly become an enjoyable journey for you, only if you know your way through it. Whether it’s a birthday party or a farewell, you can plan any event just like a pro after reading this!
1. Mark your Calendar
First and foremost, set the date for your event and ensure there’s no change to it. Once you know when the event is, you will know the pace at which you should move and make other arrangements timely.
The main reason why planning events becomes difficult is because people become short on time. With the event right around the corner, things won’t be as efficient or up to your expectations. There’s always a possibility of delays in deliveries or bookings, thus starting late will leave you no margin to deal with it.
2. Set an Event Budget
While planning a gathering, we tend to forget about the expenses. The decor, food, entertainment, venue, and goes on the list are included in your budget, so plan and spend accordingly. It gives you a realistic idea of where this will lead you to.
Do you have something fancy in mind or something small and casual? You might have to reconsider some of your ideas before making any decisions so that it does not financially burden you.
3. Decor and Venue
All your ideas come to life based on where you plan the event and how you decorate it. As self-explanatory as it is, it also requires the most creativity. All the details are what really pull everything together. And those details need a lot of focus and time.
You must know how to decorate according to the target audience. For example, if it’s a child’s birthday, you will want balloons, banners, and birthday caps, but these decorations for sure won’t be suitable for a promotional event for a company.
The venue is extremely important as well. It depends upon your preferences whether you want a large open space or indoors. Do consider the number of guests and the weather before deciding.
4. Food and Catering
When deciding about the food and menu, something that will help you decide is to know what sort of guests will be there. If it consists of families and children, have a menu that children can also enjoy. This should also be a guide for how it tastes, such as it should not be very spicy or bland.
There should always be a variety that could cater to everyone. Some may be vegan and might not prefer any foods with meat, so it’s important to be able to fit everyone’s preferences.
5. Invitations
Sending out invitations when everything is set and going as planned must be one of the top-tier feelings.
Everyone loves invitation cards made by hand and appreciates them a lot. You can always go the old-school way and make handmade cards; however, this will take a lot of time and won’t be the most logical way to invite a large number of people. You could email them, or even a simple text message will do the job.
6. Entertainment
At any event, entertainment will be the main center of attention. A boring event can become amusing just with some extra measures such as adding speakers for music, having a photographer arranged or making a photo booth station, and adding funny props to pose with.
If it’s within your budget, you can even invite speakers or notable figures, but again, as said previously, this depends upon your audience.
To Sum-Up
All of the factors stated above are somehow linked with one another. Such as time plays an important factor in decorations, as does the budget. This is why you must consider every little aspect and start planning beforehand.
No event will ever be perfect, but with these few things in mind, you can certainly make the most of an event and make priceless memories with your loved ones.